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Time Clocks: Edit

  • Updated

A time clock record can be edited whilst in Open Shift or Closed Shift state. 

To edit a time clock record:

  • Head to User Management > Time Clock. 

All Open Shift and Closed Shift time clocks within the past 30 days are shown by default. 

Within the table, you can edit the following: 

  • Clock In Date: Edit the clock in time for the team members shift. 
  • Clock Out Date: Add, edit or remove the clock out time for the team members shift . Note that:
    • Adding a clock out time will automatically update the state from Open Shift to Closed Shift.
    • Removing a clock out time will automatically update the state from Closed Shift to Open Shift.

Alternatively, to view and edit more details against the time clock record:

  • Locate the required time clock and select [EDIT]. 

Within the time clock record, the following is available and can be edited where applicable:

  • Team Member Name: Displays the name of the team member.
  • Clock In Date: Edit the clock in time for the shift for this team member, if required.
  • Clock Out Date: Add, edit or remove the clock out time for the team members shift . Note that:
    • Adding a clock out time will automatically update the state from Open Shift to Closed Shift.
    • Removing a clock out time will automatically update the state from Closed Shift to Open Shift.
  • Total Hours: Displays the number of hours between the clock in and clock out dates above. 
  • Declared Clock In Date: Displays the clock in date declared originally by the team member.
  • Declared Clock Out Date: Displays the clock out date declared originally by the team member.
  • Job Role: Edit the Job Role assigned against the time clock, if applicable.
  • Source Name: Displays the source of the time clock record. 
  • Declared Cash Tips: Edit the declared cash tips value, if required.
  • Location: Edit the location assigned against the time clock, if the site contains multiple locations.

To save any changes, select either [SAVE & REMAIN] or [SAVE & EXIT]. 

If any breaks exist, the following is available: 

  • Break Start Date: Edit the break start time for the shift for this team member, if required.
  • Break End Date: Edit the break end time for the shift for this team member, if required.
  • Declared Break Start Date: Displays the break start date and time declared originally. 
  • Declared Break End Date: Displays the break end date and time declared originally. 

If required:

  • A break can be removed by selecting [DELETE] on the end of the row. 
  • A break can be added by selecting [ADD NEW BREAK] and entering the break times. 

A time clock record that contains all correct information can be updated to the Approved state to prevent any further edits by selecting [APPROVE]. For more details on approval, Click Here.

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