Time Clocks: Edit

A time clock record can be edited whilst in Open Shift or Closed Shift state. 

To edit a time clock record:

• Head to User Management > Time Clock. 

All Open Shift and Closed Shift time clocks within the past 30 days are shown by default. 

Within the table, you can edit the following: 

• Clock In Date: Edit the clock in time for the team members shift. 
• Clock Out Date: Add, edit or remove the clock out time for the team members shift . Note that:
  • Adding a clock out time will automatically update the state from Open Shift to Closed Shift.
  • Removing a clock out time will automatically update the state from Closed Shift to Open Shift.

Alternatively, to view and edit more details against the time clock record:

• Locate the required time clock and select [EDIT]. 

Within the time clock record, the following is available and can be edited where applicable:

• Team Member Name: Displays the name of the team member.
• Clock In Date: Edit the clock in time for the shift for this team member, if required.
• Clock Out Date: Add, edit or remove the clock out time for the team members shift . Note that:
  • Adding a clock out time will automatically update the state from Open Shift to Closed Shift.
  • Removing a clock out time will automatically update the state from Closed Shift to Open Shift.
• Total Hours: Displays the number of hours between the clock in and clock out dates above. 
• Declared Clock In Date: Displays the clock in date declared originally by the team member.
• Declared Clock Out Date: Displays the clock out date declared originally by the team member.
• Job Role: Edit the Job Role assigned against the time clock, if applicable.
• Source Name: Displays the source of the time clock record. 
• Declared Cash Tips: Edit the declared cash tips value, if required.
• Location: Edit the location assigned against the time clock, if the site contains multiple locations.

To save any changes, select either [SAVE & REMAIN] or [SAVE & EXIT]. 

If any breaks exist, the following is available: 

• Break Start Date: Edit the break start time for the shift for this team member, if required.
• Break End Date: Edit the break end time for the shift for this team member, if required.
• Declared Break Start Date: Displays the break start date and time declared originally. 
• Declared Break End Date: Displays the break end date and time declared originally. 

If required:

• A break can be removed by selecting [DELETE] on the end of the row. 
• A break can be added by selecting [ADD NEW BREAK] and entering the break times. 

A time clock record that contains all correct information can be updated to the Approved state to prevent any further edits by selecting [APPROVE]. For more details on approval, Click Here.