Periods: Count Review & Reporting

Trial Approve & Exceptions

After entering all stock and/or cash counts into the period, it is crucial to review the results before approving the period. The initial step in the review process involves running a 'Trial Approve' within the period, which systematically checks for any period exceptions.

To do this, whilst within the period, select [TRIAL APPROVE]. 

This process will take a moment as it undergoes a series of checks to ensure that all necessary finalisations for the period approval are complete. If there are any outstanding items, the system will display the following error message:

A period cannot be approved if there are any outstanding exceptions. They must all be resolved before you approving the period. For details on each of the exception types and how to resolve, Click Here. 

Period Reporting

After resolving all exceptions, it is advisable to review period reports before final approval. This step helps ensure there are no errors requiring further investigation and corrective measures.

For information on period reporting, see: 

• Stock Period Counts: Results & Reporting
• Cash Period Counts: Results & Reporting

And for information on investigating period variances, see: 

• Investigating Stock Period Variances
• Investigating Cash Period Variances

Once period reports have been reviewed and any variances or anomaly's have been investigated and corrected, you can Approve The Period.