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Site Accounts: Edit

  • Updated

To edit an existing site account within the a sites list of site account: 

  • Log into the relevant site.
  • Head to Company Settings > Accounts Setup > Site Accounts. 
  • Locate the required account and select [EDIT]. 

Within the existing site account, you can: 

Ensure that you select [SAVE] to save any changes before leaving the account.

 

View & Edit Core Account Details

The following core account details are shown but cannot be edited: 

  • Name: Displays the name of the site account as inherited from the chart account.
  • Chart Code: Displays the code of the site account as inherited from the chart account.
  • Type: Displays the site account type as inherited from the chart account.
  • Account Group: Displays the site account group as inherited from the chart account.

The following core account details can be updated as required: 

  • Details: Enter any account specific details if required. 
  • Site Code: Enter a custom code for the account if required. 

 

Add Additional Account Details For Cash Type Accounts

The following Cash account details can be updated as part of the Revenue Management module: 

  • Count Template: Select the Count Template that should be used when declaring end of period counts for this account in cash periods, or safe counts. 
  • Include In Safe Counts: Enable this if the account can be selected when declaring safe counts. 
  • Exclude Account From Banking: Select whether or not the account should be excluded from being available to select in a Bank Deposit to deposit cash from. 
  • Desired Account Balance: If required, enter the cash on site balance that this account should typically be; this is then referenced within the Cash On Site section for the site.  
  • Minimum Allowed Balance: If required, enter the cash on site balance that this account should not drop below; this is then referenced within the Cash On Site section for the site.  
  • Generate Pending Bank Deposit For Cash Ups: Select this to enable the Auto-Generate Pending Deposits feature for this account. For more information on the Auto-Generate Pending Deposits feature, Click Here. 

 

Add Additional Account Details For Bank Type Accounts

The following Bank account details can be updated as part of the Revenue Management module: 

  • Bank Deposit GL Code: If required, enter the site-specific GL code that is applicable for deposits to this account. This can be referenced within Custom Reports & Extracts. Note that this overrides a GL code set at Chart Account level. 
  • Bank Deposit GL Description: If required, enter the company-wide GL description that is applicable for deposits to this account. This can be referenced within Custom Reports & Extracts. Note that this overrides a GL description set at Chart Account level. 
  • Exclude Account From Banking: Select whether or not the account should be excluded from being available to select in a Bank Deposit to deposit cash to. 
  • Last Banking Slip ID: If banking slip numbers are sequential, enter the latest banking slip number here. When creating a bank deposit, the bank deposit reference will automatically populate with the next number and will increase incrementally over time as deposits are created. 

 

Add Additional Account Details For Control Type Accounts

The following Control account details can be updated as part of the Revenue Management module: 

  • Count Template: Select the Count Template that should be used when declaring end of period counts for this account in cash periods, or safe counts. 
  • Include In Safe Counts: Enable this if the account can be selected when declaring safe counts.