The Cash Purchases report offers a concise summary of petty cash declarations categorised by product and reason. This report provides a high-level overview, and for a more detailed analysis, users have the flexibility to drill down to view individual cash purchase records. This multi-level reporting capability ensures comprehensive insights into the specifics of each transaction, facilitating thorough financial scrutiny and management.
This report is available only to companies subscribed to the Revenue Management module and/or Inventory Management module.
For companies with multiple sites, the information provided is split by site if multiple sites are selected.
If required, this report can be created as a Saved Report and set up to send out periodically.
Report Filters
Access the Cash Purchases report via: Reports & Analysis > Inventory Management > Combo Sales.
Select the required report parameter options from:
| Select Sites |
Select which sites and/or site groups to include in the report. |
| Date Range |
Select which date range to include cash purchases for. |
| Show Detailed |
Select this if you wish to run the report in expanded format, displaying individual cash purchases. If not selected, summary level data is shown, but can you expand into detail where required. |
Report Output
The Cash Purchases report has two levels:
Level 1: Cash Purchase Totals
The first level of the Cash Purchases report is a summary of cash purchase totals per product/reason, displaying:
| Product |
Displays the name of the product being purchased |
| Quantity |
Displays the quantity of the product purchased. |
| Unit |
Displays the size that the quantity is based on, if an inventory product as part of Inventory Management. |
| Total Cost |
Displays the total purchase cost of each purchase item. |
Level 2: Cash Purchase Detail
The second level of the Cash Purchases report is a detailed list of each individual cash purchase record where the product/reason was purchased, displaying:
| Purchase Date |
Displays the cash purchase date and time declared. |
| Description |
Displays the cash purchase description. |
| Purchase Ref |
Displays the cash purchase reference. |
| Reason |
Displays any reason entered by the user, if applicable. |
| Quantity |
Displays the quantity of the product purchased. |
| Unit |
Displays the size that the quantity is based on, if an inventory product as part of Inventory Management. |
| Total Cost |
Displays the total purchase cost within each cash purchase. |