Information on the "Auto-Generate Pending Deposits" feature.

Introduction

Introducing the Auto-Generate Pending Deposits feature, a sophisticated solution crafted to elevate your cash deposit process to new heights and eliminate the risk of overlooking crucial bank deposit declarations.

Activated with a simple toggle, this feature springs into action the moment your cash up gains approval. Like a diligent assistant, it automatically generates a Bank Deposit in Preparation state, capturing the total cash count with unwavering precision.

Setting itself apart with thoughtful default configurations, this feature seamlessly channels the pending bank deposit from the designated Deposit Count To account. No need for manual redirection headaches – it effortlessly directs funds to your site's default bank account.

Say goodbye to the anxiety of missed bank deposit declarations. Embrace the Auto-Generate Pending Deposits feature for a seamlessly automated and risk-free cash deposit process tailored to the rhythm of your daily operations.

The pending bank deposit can then be checked, edited and marked as deposited when the cash later physically leaves the site to be deposited at the bank. 

As a bank deposit record is created per cash up, this feature is recommended only for sites that declare one consolidated cash up per day.   

Configuration

The Auto-Generate Pending Deposits feature is enabled per site, therefore you need to be logged into the relevant site.

First, select which "Deposit Date" the bank deposits should default to when created: 

• Head to Company Settings > Site Setup > Site > Revenue Management.
• Against Auto Pending Banking Date select either: 
  • End Of Cash Up: The bank deposits "Deposit Date" defaults to be the cash up end time. 
  • Next Day: The bank deposits "Deposit Date" defaults to be midday of the day after the cash up.
  • Next Business Day: The bank deposits "Deposit Date" defaults to be midday of the next deposit day that follows, as per days of the week selected within the Next Business Day list. 

Then, select which cash account(s) are allowed to generate automatic pending bank deposits when money is moved into that account when the cash up is approved:   

• Head to Company Settings > Accounts Setup > Site Accounts.
• Select the relevant Cash account. This should be the site account that cash is deposited into when a cash up is approved, and removed from when cash is deposited into the bank.
• Enable Generate Pending Bank Deposit For Cash Ups.
• Select [SAVE]. 

Repeat the process for all sites that require this feature enabled.