Strategic management of payments for effective reporting is essential. The Payments Setup section serves as a robust tool, offering dual functionality both for configuring payments for use throughout reporting, as well as for defining templates crucial for various Revenue Management functions. .
This versatile tool empowers you to streamline financial processes and ensure precision in reporting. Given the nuanced nature of this feature, it's common to have questions or occasional challenges. To foster a smooth experience, we've created a comprehensive guide addressing frequently asked questions (FAQs) and providing troubleshooting insights for the Payments Setup section. Whether you're an experienced user seeking to optimise configurations or a newcomer to Centegra Plus, our goal is to simplify the process of managing payments and count templates.
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Frequently Asked Questions
Frequently Asked Questions
In A Count Template, What Account Do I Select?
Within cash count templates that are used in cash ups, a Site Account is required against each line added into the template, as this specifies where any count entered against that line will get moved into when the cash up gets approved.
The Account list shows the following Account Types that exist as site accounts within the site that the cash count template is for:
Cash Type Accounts
If a Cash type site account is selected, the value entered against the line is moved into the account when the cash up is approved and is considered as Cash On Site.
Bank Type Accounts
If a Bank type site account is selected, the value entered against the line is moved into the account when the cash up is approved and is treated as an Automatic Bank Deposit.
This is typically used for non-cash payment types such as card, delivery and so on.
Control Type Accounts
If a Control type site account is selected, the value entered against the line is moved into the account when the cash up gets approved, and is kept on hold awaiting further action.
This is typically used in the scenario where petty cash is taken from the till drawer and declared through the POS. The value of petty cash receipts is declared in the cash up count against a line associated with a Control type account, and then petty cash receipts are then reconciled against purchase items within a Cash Purchase to balance the Control account.
Can Templates Be Assigned As A Default?
As part of the Revenue Management module, cash count templates are used in the following areas:
- Cash Up
- Safe Counts
- End Of Period Counts
For Cash Up, a cash count template can be set to populate by default when creating a cash up. The Default Cash Up Count Template can be set either within the the following areas:
- Site Setup - For all locations/tills within the site.
- Location Setup - For all tills in the selected location. This overrides any default set at site level.
- Till Setup - For the selected till. This overrides any default set at location or site level.
For both Safe Counts and End Of Period Counts, a cash count template can be set to populate by default when accessing the account in those areas. This is done against the Count Template setting, within and Cash or Control type Site Account.