Efficient cash management is at the core of successful businesses, and the Cash Count element of the Periods feature emerges as a key player in this domain. Whether you're a seasoned professional in the industry or a newcomer navigating the business landscape, understanding the intricacies of the managing cash on site is essential.

This guide is designed to be your comprehensive resource for frequently asked questions (FAQs) and troubleshooting tips concerning the Cash Period Count aspect of the periods feature. Our goal is to demystify any uncertainties you may encounter, ensuring you harness the full potential of this tool to manage cash counts on-site, detect variances, and generate insightful reports on cash movements throughout the designated period. Let's simplify the complexities of monitoring cash flow and empower your business for success through effective Revenue Management.

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Frequently Asked Questions

Which Cash Need Counting At Period End?

Troubleshooting

I Have A Cash Count Variance That Needs Investigating.

Frequently Asked Questions

Which Cash Need Counting At Period End?

During a cash period, all Cash, Control, and Float type Site Accounts assigned to the site are automatically displayed. Consequently, it's necessary to provide a count for each of these accounts at the period's conclusion.

In case the period displays an account that is no longer relevant for your site and holds no balance, you have the option to easily remove it. Click Here for details on how to remove the account from your site account listing to prevent it from appearing within the cash period.

Troubleshooting

I Have A Cash Count Variance That Needs Investigating.

If you come across unexpected variances following the entry of counts into the cash period, the table below serves as a guide to investigate and address those discrepancies.

Utilise the Cash Account Variance report to pinpoint any discrepancies with accounts at the period's conclusion. Should variances be detected, the report not only furnishes the opening count at the period's commencement (derived from the preceding period's closing count) but also presents comprehensive amounts per movement type throughout the entire period.

Cause	Solution
The previous period is not yet approved.	The Opening column of the report will only reflect the closing count of the previous period once it has been approved. Update the state of the previous period to Approved.
The count entered is incorrect.	Check the Count column of the report to ensure that the counts correctly reflect the physical cash on hand for each account at the end of the period. If not, update the count sheet to correct the count.
The count entered in the previous period is incorrect.	If the count in the previous period was entered incorrectly, the Opening column of the report in this period will be incorrect. To resolve, roll back the previous period and correct the count.
There is an outstanding record within the period. (e.g. cash up not yet approved.)	Ensure that the Trial Approve process has been run within the period, to check for any outstanding records that need to be finalised within the period.
A record within the period has the incorrect date. (e.g. bank deposit is deposited with a deposit date that falls in the wrong period.)	For each account, check that the movement totals accurately reflect the actual movements that occurred during the week. If not, review each record within the period that makes up that total to check that dates entered are correct. For any records with incorrect dates, roll back the record to correct the date and re-approve it.
A mistake has been made in a record within the period. (e.g. a cash purchase from the wrong account, or an incorrect value entered.)	For the product, check that the movement totals accurately reflect the actual movements that occurred during the week. If not, review each record within the period that makes up that total. For any records containing mistakes, roll back the record to correct the mistake and re-approve it.

Cash Period Counts: FAQs & Troubleshooting